3rd Leadership Committee Meeting: June 13, 2017


Important updates since June 13th: 

Regarding extension of data collection: 

  • On June 20, 2017, Lance Arney (SCOPE) and Shannon Staub (PYD Council Chair) met with County Health and Human Services, who confirmed that extending the needs assessment survey deadline is allowable under SCOPE’s current contract with the County. Therefore we can extend the needs assessment survey deadline to August 31, 2017. However:
    • SCOPE’s Gaps and Needs Assessment is still due by July 31. The section describing the analysis and findings from the needs assessment surveys will be preliminary, to be revised an enhanced in September after the new August 31st deadline, and after final analysis of needs assessment surveys is completed.
    • The Gaps and Needs Assessment will also include SCOPE’s general recommendations, as well as possible solutions identified by SMEs and through focus groups and surveys. SCOPE’s recommendations would include recommended Focus Areas/Priority Areas, based on the research findings from the SME interviews, program mapping, focus group discussions, and needs assessment surveys. However, the Leadership Committee would ultimately decide which Focus Areas/Priority Areas and possible solutions to pursue and develop during Phase 2.
    • More details will be provided at the next Leadership Committee meeting on June 29, 2017 at 2:00pm at the North Sarasota Library.

Regarding age range for youth survey:

  • SCOPE is expanding the age range of the Teen Needs Assessment Survey to include young people ages 10-12. The survey will be renamed “Youth Needs Assessment Survey” 

Next Steps 

  • SCOPE encouraged members of the Leadership Committee to make pledges of how many (estimated) adult and youth surveys they could collect through their organizations. Sixteen members have made pledges so far. All the pledges combined, in addition to the surveys collected so far, puts us at an estimated 550 adult surveys and 350 youth surveys. We have set an ambitious goal of 1000 survey responses for both. The deadline for the survey is now August 31.
    • To make a pledge, please use this form: https://goo.gl/forms/qyVNo6ezv1QckgkJ2
    • You can find the links to both surveys (English and Spanish versions), as well as PDF hard copies, on our website: www.scopesarasota.org/sarasotacyp 
    • If you intend to use hard copies of the surveys but do not have the ability to print them, please let us know and we will deliver or mail them to you.
    • SCOPE will do all the data entry of responses entered on hard copy surveys. If you have hard copy surveys to give us, you can scan them, bring them to the next LC meeting, or we can pick them up.
  • SCOPE announced that the deadline for the Program Mapping Questionnaire has been extended to June 30. If you haven't already, please take this survey for your youth-serving organization. 
  • The Leadership Committee Input Survey, designed to compile input from LC members about focus areas of the plan, is still open. Please take it if you are an LC member and haven't already. 
  • The next LC meeting is on Thursday, June 29, from 2-4pm at North Sarasota Library. Please RSVP here. 




Sarasota Community Plan for Children and Youth: Late May Update

Program Mapping / Inventory of Existing Organizations and Services

  • So far, we have detailed information about 61 different youth programs for 30 different organizations. Here are the organizations who have completed the survey (https://www.surveymonkey.com/r/youth-programs) as of 5/25:
    • Drug Free Youth North Port
    • Girl Scouts of Gulf Coast Florida
    • Hope 4 Communities
    • Chase Educational Consulting
    • Sea of Strengths Academy
    • Truly Valued
    • The Warehouse of Venice
    • Greater Sarasota Chamber of Commerce
    • Sarasota Youth Sailing
    • Tri-County Counseling Life Solutions
    •  Art Center Sarasota
    • Crossroads Hope Academy
    • Gulf Coast South Area Health Education Center 
    • Kiwanis Club: Siesta Key 
    • Sarasota YMCA
    • Big Brothers Big Sisters of the Suncoast
    • The Community Within
    • Venice Rotary Futures
    • Artist Series Concerts of Sarasota
    • Sarasota County Sheriff 
    • Beyond the Spectrum 
    • Early Learning Coalition of Sarasota County 
    • Venice Youth Boating Association 
  • Keeping track of survey completions through a google spreadsheet

Subject Matter Expert Interviews

Needs Assessment

  • Conducted 9 focus groups as of 5/24: 

Location: Sarasota County Teen Court, 101 S Washington Blvd
Details: 12 participants, ages 13-17

Location: North Sarasota Boys and Girls Club
Details: 12 participants, ages 13-17

Location: Newtown Estates Boys and Girls Club
Details: 8 participants, ages 9-12

Location: North Port Boys and Girls Club
Details: 8 participants, ages 10-12 

Location: Venice Boys and Girls Club
Details: 9 participants, ages 10-12

Location: YMCA Triad School
Details: 10 participants, 9th grade

Location: YMCA Triad School
Details: 14 participants, 10-12th grade 

Location: Laurel Civic Association Community Meeting
Details: ~15, adults (community members)

Location: Glennallen Elementary School
Details: 11 participants, adults (teachers, parents, school staff, guidance counselor, principle, assistant principle)

  • Created final versions of needs assessment survey for adults and
  • Finalizing spanish language translations of the surveys 
  • Finished downloading census tract data files to be input into GIS as part of the needs assessment

Leadership Committee 

May: Update of the Community Youth Plan

Program Mapping / Inventory of Existing Organizations and Services

  • In order to determine a set of criteria for which programs will be mapped, SCOPE has created a program matrix as an analytical tool and a list of questions about program criteria to be addressed at the upcoming leadership committee meeting. 
  • SCOPE is compiling a comprehensive list of churches and food pantries to determine what strategies could be used to include these in the program mapping process. 
  • We are continuing to add to the list of youth related programs and services. If you have any to add please let us know (jmusheyev@scopexcel.org)

Subject Matter Expert Interviews

  • So far, we have interviewed 40 subject matter experts, and contacted 50. View our subject matter experts list. 
  • Assessed the scope of experts we have spoken to so far based on area of expertise, age range, and geographic service area, and determined that we need to reach out to more people with expertise in health, emergency services, and developmental disabilities. We also need to reach out to additional experts in South Sarasota. 
  • Compiled a list of 84 additional subject matter experts based on recommendations from SMEs and attendees at the Leadership and Launch meetings. This week we will strategize about how to engage these experts based on our assessment. 
  • Began a preliminary analysis of SME interviews to be ready by the end of the month.  

Leadership Committee

  • Held three "Leadership and Launch" meetings to introduce the Community Plan for Children and Youth, and invite people to be on the leadership committee.
  • 46 people have volunteered to be on the leadership committee.
  • The first official leadership committee meeting was held on Tuesday, May 9, at 2-4pm at North Sarasota Library 
  • The second official leadership committee meeting will be on Friday, May 26, at 10am-12pm in North Port

Needs Assessment

  • Created focus group questions for adults, children ages 9-12, and teens. 
  • So far we have conducted six focus groups, five with children, one with adults. You can view our stakeholder outreach efforts here
  • We have focus groups scheduled with youth at the Laurel Civic Association, and youth at the YMCA Triad program. 
  • Began strategizing about needs assessment survey instruments and decided to create two surveys: one for adults and one for children. Survey instrument drafts will be ready May 9th for review by the leadership committee (DRAFT of adult survey, DRAFT of teenager survey)

Additional Updates

  • Created a Facebook page for the community plan for children and youth.